What All Should You Know About Using PDFs

PDFs are everywhere. They have become the primary format for most documents, especially those that need to be read online. You can find PDFs on websites and social media, send them in emails or text messages, and even receive them as attachments from other people.

The sheer volume of data being shipped around as PDF files means that it’s important for everyone to understand how they work: what they are, how they’re made, and what you should do with them.

PDFs can be edited

You don’t need to worry about losing data or formatting when you edit a PDF. Certain tools can make editing PDFs simple, but if you’re not sure which one is right for you, here’s what to look for:

  • PDF editing software should be able to save edits as separate files so that they aren’t overwritten when the original file is updated.
  • The software should allow you to select text and other elements in the document so that you can delete or replace them with new content.
  • It should have accurate redaction tools (such as redacting specific words) so that sensitive information isn’t accidentally leaked during editing.

PDFs can be shrunk in size to save data storage space and preserve sensitive information

PDFs can be shrunk in size using the best PDF compressor online to save data storage space and preserve sensitive information.

You can resize PDF using tools like PDFSimpli by removing metadata, font files, and images and/or reducing the number of pages.

This will result in smaller file sizes with somewhat reduced functionality.

PDFs can be password-protected

While you can use a password to protect your PDFs, it’s important that you do so. It is especially important if you are using the password feature to prevent people from viewing a PDF without first entering a password.

In addition to protecting your documents with passwords, make sure that you have an easy-to-remember but strong passphrase. This will ensure that even if someone guesses your password, they won’t be able to access your documents easily and quickly.

PDFs can be annotated

PDFs can be annotated by anyone who has the right software. This means that you can add text, images, handwritten notes, and more to a PDF in just a few clicks.

Some people use this feature to add notes that explain what’s going on in an image or paragraph of text. Others might use it to draw arrows or highlight areas of importance.

The only downside to this method is that there isn’t one universal way of annotating a document – each program has its own way of doing things.